Program & Finance Administration

June 2025

Reports to: Operations Manager
Direct Reports: None
Compensation Range: Commensurate with experience
Permanent Full-Time • 37.5 hours weekly
Location: Hybrid In-office (Kitchener) 2-3 days weekly minimum.
Local travel with own vehicle required.

WHO WE ARE.

Nutrition for Learning offers universally accessible, non-stigmatizing student nutrition programs to schools across Waterloo Region. These programs positively impact the physical, cognitive, behavioural, social, and academic needs of children and youth in our community. We are a registered charitable organization first established in 1997, and support nearly 175 student programs in all three school boards. (WRDSB -Waterloo Region District School Board, WCDSB -Waterloo Catholic District School Board and the French Language Public School Board).

OUR VISION.

A Waterloo Region where all students are nourished at school so they can learn, connect, participate and thrive.

THE MISSION.

In partnership with youth and educators, we continually strive to elevate the experience of universal food access at schools in ways that promote optimal wellbeing, healthy relationships, and food literacy.

WE BELIEVE.

  • When students are nourished, their capacity to imagine, explore, and connect elevates. Every student deserves a fair shot by being well nourished during their school day.

  • No young person should feel stigmatized for accessing food at school.

  • Food is community. We nurture the idea that food can connect people and places. When students eat nutritious food together, mental, physical, and community health improves.

  • The unique perspectives of students are needed on our mission to improve universal access to food at schools

THE COMPASS: OUR VALUES.

Student-Centred.
We create opportunities to prioritize the voices and best interests of those we serve. We ensure that students have a "seat at the table" in creating a healthier future for young people in Waterloo Region.

Universal & Inclusive.
As a youth-serving organization committed to universally accessible programs, we ensure that diverse voices and views help shape our work.

Learning is Thriving.
We co-create environments that nurture personal and professional expansion. We celebrate wins and challenges together, and strive to better ourselves through both.

Trust Leads to Growth.
We foster trust by believing the best in others. We strive to be the kinds of people that others have faith by leading with kindness and authenticity in all interactions.

Stewarding the Future.
With long-term impact as our goal, we honour our donors, partners, and stakeholders by being socially, financially, and environmentally responsible and accountable.

JOB DESCRIPTION.

This Role Has Impact.

The Program & Finance administration role is a key partner in growing Nutrition for Learning’s capacity and sustainability goals as food insecurity rises in Waterloo Region. You are values-centred, results-driven, and passionate about more equitable opportunities for young people. You are an experienced, impeccable administrator with a passion for the details.

You love creating project management plans, reports, managing data, and communicating and presenting data clearly and effectively.

Further, you have an interest in understanding and being part of the “on the ground” work of student nutrition programs, with a strong ability to build trusting, authentic relationships with stakeholders and partners.

As a key player on a small team, you like collaborating with teammates, using your imagination, owning results, and exploring new strategies, and sharing new ideas. You are outgoing, engaging, and influential. You like seeing projects through from start to finish.

Job Purpose:

  1. Work in partnership with our School Program Lead to support our 180 school programs across Waterloo Region, building strong partnerships with in-school volunteers and program leads.

  2. Leading the administration of school grant reporting and school account management.

  3. Providing monthly and quarterly finance and school program data reports internally and externally.

  4. Supporting our Finance Manager/Operations Manager with bookkeeping, banking, and invoicing support.

  5. Support fundraising administration including data management and charitable receipting.

  6. Support various fundraising administration projects including special event and campaign support.

  7. Provide administrative and project management support across all departments as needed.

Job Requirements:

  • A commitment to work in alignment with Nutrition for Learning’s values and beliefs.

  • The ability to work independently and collaboratively.

  • Confidence and proficiency with spreadsheets/Excel.

  • Familiarity with bookkeeping practices and softwares like Quickbooks is an asset.

  • Familiarity with payroll, accounts payable/receivable an asset.

  • Familiarity with CRMs and client relationship management practices. Experience with client/donor management systems like Salesforce or Raisers Edge is an asset.

  • Effective communications and problem-solving skills.

  • Impeccable attention to detail.

  • Existing training — or a willingness to train — in trauma-informed communications and operational methodologies, and to uphold our commitment to operating within trauma-informed frameworks both with children/youth and in the workplace.

  • Excellent interpersonal skills and strong verbal and written communication skills.

  • An enthusiastic self-starter with the ability to work independently and as a member of a team.

  • Proficiency in use of Microsoft Word, Excel, Outlook and PowerPoint, Adobe and standard office technology.

  • Ability to accept and provide coaching and feedback.

  • Availability to work evenings and weekends as required (rarely).

  • Ability and means to travel for meetings; a valid driver’s licence is required.

  • Waterloo Region Police Check is required for all employees in order to work from time-to-time within school settings.

Qualifications:

  • Post-Secondary degree in a related field or equivalent work experience.

  • At least three years experience in administration, project management, and/or program coordination.

  • Experience in a non-profit setting is an asset but not required.

  • Creative and resourceful team-player with an ability to support and lead multiple projects simultaneously.

  • Ability to adjust to changing needs and frameworks.

Application Instructions:

Nutrition for Learning hires based on merit and is committed to equality and diversity, as well as providing a welcoming and inclusive work experience.

Please send your cover letter and resume in confidence, outlining your qualifications and what interests you in the role to HR@nutritionforlearning.ca by June 30th, 2025.

Applications without a customized cover letter will not be selected for review. Only qualified respondents will be contacted. Individuals accepted for consideration will be subject to a Vulnerable Sector police check.